(COBIE-ER-11) Exchange Project Handover - Asset Parts

NBIMS Development Stage

Stage	Name	Status
0	Draft, not yet approved as NBIMS project
1	Part of a 'pilot' project
3	Part of a project out for 'consensus' review
4	Part of an operational standard
5	Superseded by:
6	Retired

Note: For information on the specific stages of NBIMS project development, please visit www.nbims.org.

Project Stage

Stage	Name	Valid
0	Portfolio requirements
1	Conception of need
2	Outline feasibility
3	Substantive feasibility
4	Outline conceptual design
5	Full conceptual design
6	Coordinated design and procurement
7	Production information
8	Construction
9	Operation and maintenance
10	Disposal

Note: While the information exchange described in the COBIE project occurs following construction during building handover, as noted in the table above, the data contained in this particular exchange requirements is generally applicable throughout the facility life-cycle.

Overview

COBIE contains information information describing the operations, maintenance, and assets in capital facilities. The authoritative sources for this information include designers, builders, installers, and manufacturers. On the design side of the exchange, BIM-based design tools may be used to capture COBIE data. From construction, information about approved submittals are included in COBIE exchanges. Builders identify products to be installed. Manufacturers provide operating and maintenance information. Installers provide serial and tag numbers. Quality Control/Assurance staff provide test and certification reports. All these parties can capture building handover data through the COBIE standard, tying their diverse set of software together for the purpose of providing a consistent data set of operations, maintenance, and asset management to building staff.

This exchange requirement defines method by which spare parts information will be linked to the associated products and equipment contained in the construction-operation information exchange. The information contained in this exchange requirement is commonly created by manufacturers. The information typically flows through the general contractor to the owner as part of the quality assurance process. An example scenario for this stage is shown in the table below:

The COBIE exchange requirements fully recognize the "maturity model" approach to the transformation of information within image-based e-paper documents and meta-data. As manufacturers' begin to embrace the COBIE exchange, COBIE can expand from a pictures of exploded parts diagrams, currently the norm in most manufacturer's literature, to the individual definition of each individual part in a data-oriented exchange.

The information provided through this information exchange will reflect information provided by the manufacturer or supplier. The data provided here should be appended/changed during construction. Information related to the facility that may be exchanged include:

• Spare part and lubricant re-order numbers
• Spare part diagrams
• Spare parts and lubricant lists
• Spare parts and lubricant suppliers
• Identification of the documents referencing the parts and lubricants

The following information auditing is also required for all COBIE file exchanges that occur in a batch file transfer mode. Software that mediates that transmission of COBIE data may capture this data automatically based on process model implementations:

• The party who created the data provided. This is required for individual record.
• The full history of all changes to the data must be included in the data file.

The authoritative source for this information is the manufacturer. Ultimately the goal is to have a manufacturer to directly provide the information related to the pending material, product, and equipment purchase order.

Information Requirements

Context	Information Needed	MAN	REC	OPT	Actor Supplying	Functional Part
Precursor	Product Name for each material, product, or equipment to be installed in the facility must be identified before it can be associated with specific documents.				Designer or Constructor	fp_model_inventory(asset)
Precursor	Documentation for each spare part set or lubricant.				Manufacturer	fp_associates_document
Precursor	Identification of a supplier for each parts set.				Manufacturer	fp_assigns_to_actor
Part Name	Manufacturer provided part name content description.				Manufacturer	to be determined
Part Number	Manufacturer provided part number content description.				Manufacturer	to be determined
Part Type	Part Set, Spare Part, or Lubricant				Manufacturer	to be determined
Part Set	Manufacturer provided part set and link to all parts in the part set.				Manufacturer	to be determined
Authoritative Source	The user responsible for creating the project wrapper data set.				Constructor or Manufacturer	fp_apply_owner_history
History	All versions of information captured during the project will be provided in the file. Superseding data is explicitly identified.				Constructor or Manufacturer	fp_apply_owner_history